Printing a Document Secured by a PIN (Secure Print)
02-Mar-2016
8202890100
Solution
By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left unattended. Before you can use this function, you need to complete some procedures.
Make sure that Secure Print is enabled on the printer driver.
IMPORTANT
- To perform the following procedure, log on to the computer with an administrator account.
1. Open the printer folder.
2. Right-click the printer driver icon for this machine and click [Printer properties] or [Properties].
3. Click the [Device Settings] tab and make sure that the [Allow Use of Secured Print] check box is selected.
- If the check box is selected, Secure Print is enabled.
- If the check box is not selected, select it and click [OK].
1. Open a document in an application and display the print dialog box.
- How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using.
2. Select the printer driver for this machine, and click [Preferences] or [Properties].
3. Select [Secured Print] in [Output Method].
- Click [Yes] or [No] on the [Information] pop-up screen.
- If you want to use the same user name and PIN every time, click [Yes]. To change the user name and PIN every time, click [No].
If you selected [Yes]Enter the [User Name] and [PIN], and click [OK].
- The computer name (logon name) of your computer is displayed in [User Name]. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name.
- Enter a number of up to seven digits to [PIN].
4. Specify the print settings, and click [OK].
- Click the [Basic Settings], [Page Setup], [Finishing], [Paper Source], or [Quality] tabs to specify the print settings on each screen as necessary. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
5. Click [Print] or [OK].
After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed. If you selected [No] at step 3Enter the [Document Name], [User Name], and [PIN] and click [OK].
- The document name is automatically set based on the information from the application. If you want to change the document name, enter up to 32 alphanumeric characters for a new document name.
- The computer name (logon name) of your computer is displayed in [User Name]. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name.
- Enter a number of up to seven digits to [PIN].
After you send the secured document to the machine, print it out within 30 minutes. After that, the secured document will be deleted from the memory of the machine and can no longer be printed.
NOTE
- If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary (not secured) documents. Make sure that you print your secured documents as soon as you can.
- You can check how much memory is being used for secured documents.
<Device Status>
<Secure Print Memory Usage> - You can change the valid time period for secured documents.
1. Press 
and tap <Secure Print>.
and tap <Secure Print>.
- You cannot proceed to the next step if the <Remote Scanner> screen shown below is displayed. In this case, press
to close the screen, and tap <Secure Print> again.
2. Select the secured document to print.
If the <Select User> screen is displayed
- If secured documents from two or more users are being held in memory, the <Select User> screen is displayed prior to the <Select File> screen. Select your user name.
3. Enter the PIN using the numeric keys, and then tap <Apply>.
Printing starts.- If you want to cancel printing, tap <Cancel>
<Yes>.
The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed, but you can change this setting.
1. Press and tap <Menu>.
and tap <Menu>.2. Tap <System Management Settings>.
- If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press
. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
3. Tap <Secure Print Settings>.
4. Tap <On>.
Disabling Secure Print
- Tap <Off>, and restart the machine.
5. Specify how long the machine holds secured documents, and tap <Apply>.
- Tap
/
or the numeric keys to enter the time. - The secured document is erased from the memory of the machine when the time specified here elapses.
6. Restart the machine.
- Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.