Printing Reports and Lists
02-Mar-2016
8202889000
Solution
You can check fax results and the machine settings by printing reports and lists.
You can check the fax or e-mail/I-Fax logs of sent documents as well as documents scanned to a shared folder or FTP server by printing a TX Result Report. The report can be printed either every time a transmission is completed or only when a sending error occurs.
<Menu> 
<Output Report> <Report Settings> <Fax TX Result Report> or <E-Mail/I-Fax/File TX Result Report> Select the print setting
<Output Report> <Report Settings> <Fax TX Result Report> or <E-Mail/I-Fax/File TX Result Report> Select the print setting
<Off>Select if you do not want to print TX Result Reports.
<On>Select to print a TX Result Report every time you send a document.
<Only When Error Occurs>Select to print a TX Result Report only when a sending error occurs.
Example: Fax sending
Example: Scanning to e-mail/I-Fax/shared folder/FTP Server
Result"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed (see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine).
Department IDThe Department ID is shown when Department ID Management is enabled.
Sent/ErrorFor e-mail, TX Result Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address. Even if the transmission fails, a three-digit error code will not be printed. To check the error code, print a Communication Management Report.
NOTE
To print a part of a fax document on the report
- When you select <On> or <Only When Error Occurs>, a part of a fax document can be included in the report. Set <Include TX Image> to <On>.
Example:
You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually.
<Menu>
<Output Report>
<Report Settings>
<Communication Management Report>
Select the print setting
<Output Report>
<Report Settings>
<Communication Management Report>
Select the print setting
<Auto Print (40 Transmissions)>Select <On> to print the report automatically after every 40 transmissions, or <Off> if you do not want to print the report automatically.
<Separate TX/RX>Select <On> to print sent and received reports separately, or <Off> to print both reports on one sheet.
Print the Report Manually<Menu>
<Output Report>
<Print List>
<Communication Management Report>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<Communication Management Report>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example:
Result"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed (see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine). For e-mail, Communication Management Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address.
You can check the logs of received fax or I-Fax documents by printing an RX Result Report. The report can be printed either every time a transmission is completed or only when a receiving error occurs.
<Menu>
<Output Report>
<Report Settings>
<RX Result Report>
Select the print setting
<Output Report>
<Report Settings>
<RX Result Report>
Select the print setting
<Off>Select if you do not want to print RX Result Reports.
<On>Select to print an RX Result Report every time you receive a document.
<Only When Error Occurs>Select to print an RX Result Report only when a receiving error occurs.
Example:
Result"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed (see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine).
You can check the consumables status installed in the machine.
<Menu>
<Output Report>
<Print List>
<Consumables Status Report>
Check that the size and type of paper displayed on the screen is loaded in the machine
<OK>
<Yes>
<Output Report>
<Print List>
<Consumables Status Report>
Check that the size and type of paper displayed on the screen is loaded in the machine
<OK>
<Yes>
Example:
You can check the list of destinations registered in the Address Book as <Coded Dial>, <Favorites>, and <Group Dial> by printing an Address Book List.
<Menu>
<Output Report>
<Print List>
<Address Book List>
Select the setting you want to print out Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<Address Book List>
Select the setting you want to print out Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example: <Coded Dial>
Example: <Favorites>
Example: <Group Dial>
You can check the list of the settings (see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.) as well as the content that has been registered in the machine by printing a User Data List or a System Manager Data List. Both lists include the paper size and type registered in the machine, the print settings of <TX Result Report>, <Communication Management Report>, and <RX Result Report>.
<Menu>
<Output Report>
<Print List>
<User Data List> or <System Manager Data List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<User Data List> or <System Manager Data List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example:
NOTE
- The <User Data List> does not include the setting lists of <Network Settings> and <System Management Settings>, and part of the setting list of <Fax Settings>. To check all the settings items, including <Network Settings> and <System Management Settings>, print the <System Manager Data List>.
When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID> by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper and toner cartridge supplies.
<Menu>
<Output Report>
<Print List>
<Department ID Management Report>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<Department ID Management Report>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example:
You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List.
<Menu>
<Output Report>
<Print List>
<IPSec Policy List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<IPSec Policy List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example:
You can print a list to check the fonts available in PCL mode.
<Menu>
<Output Report>
<Print List>
<PCL Font List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<PCL Font List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example:
You can print a list to check the fonts available in PS mode.
<Menu>
<Output Report>
<Print List>
<PS Font List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
<Output Report>
<Print List>
<PS Font List>
Check that the size and type of paper displayed on the screen is loaded in the machine
<Yes>
Example: