Registering Recipients Using the Operation Panel of the Machine
07-Mar-2011
8201005900
Solution
Speed dialing allows you to dial fax/telephone numbers by simply pressing a few buttons.
The following speed dialing methods are available:
- Coded Speed Dialing
Registering the recipient's fax/telephone number and name to the coded speed dial allows you to send a fax by entering the coded speed dial code assigned to that number or using the 
button to select the coded speed dial code after pressing the Coded Dial button.
button to select the coded speed dial code after pressing the Coded Dial button.-> [ Registering Recipients to Coded Speed Dial ]
- Group Dialing
Register two or more registered coded speed dial codes as a group in advance. You can send the same document to all the registered recipients in the group.
-> [ Registering Recipients for Group Dial ]
You can register up to 20 recipients in total of coded speed dial code and group dial code.
REFERENCE
- You can register, change, or delete information registered to the coded speed dial or the group dial using Speed Dial Utility.
-> [ Using Speed Dial Utility ]
Register the recipients' fax/telephone numbers following the procedure below.
1. Make sure that the machine is turned on.
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the Menu button.
The Fax settings screen is displayed.
4. Use the
button to select TEL no. registration, then press the OK button.
button to select TEL no. registration, then press the OK button.5. Use the
button to select Coded speed dial, then press the OK button.
button to select Coded speed dial, then press the OK button.The screen to select a coded speed dial code is displayed.
REFERENCE
If you select a code already used as a coded speed dial, the fax/telephone number is displayed. If you select a code already used as a group dial, (Not available) is displayed.
6. Use the
button or the Numeric buttons to select an unoccupied coded speed dial code, then press the OK button.
button or the Numeric buttons to select an unoccupied coded speed dial code, then press the OK button.7. Use the
button to select Telephone number, then press the OK button.
button to select Telephone number, then press the OK button.The screen to enter the fax/telephone number is displayed.
8. Use the Numeric buttons to enter the fax/telephone number you want to register.
9. Press the OK button.
The fax/telephone number is registered to the machine.
REFERENCE
- You can enter the fax/telephone number up to 60 digits (40 digits for the US, Canada, Korea and some regions of Latin America), including spaces.
- For details on how to enter or delete characters or numbers, refer to [ Entering Numbers, Letters, and Symbols ].
- Press the Redial/Pause button to enter a pause.
- When Telephone line type in FAX user settings under Fax settings is set to Rotary pulse, you can enter a tone ("T") by pressing the Tone button.
10. Make sure that Name is displayed, then press the OK button.
The screen to enter the recipient's name is displayed.
11. Use the Numeric buttons to enter the recipient's name.
REFERENCE
- You can enter the name up to 16 characters, including spaces.
- For details on how to enter or delete characters or numbers, refer to [ Entering Numbers, Letters, and Symbols ].
12. Press the OK button to finalize registration.
REFERENCE
- To register another recipient's number and name to the coded speed dial, repeat steps 6 to 12.
- To return to the Fax standby screen, press the Stop button.
- You can check the recipient's numbers and names you have registered by printing the list of the coded speed dial codes.
If you register two or more registered coded speed dial codes to a group dial, you can send the same document successively to all recipients registered to the group dial.
1. Make sure that the machine is turned on.
2. Press the FAX button.
The Fax standby screen is displayed.
3. Press the Menu button.
The Fax settings screen is displayed.
4. Use the
button to select TEL no. registration, then press the OK button.
button to select TEL no. registration, then press the OK button.5. Use the
button to select Group dial, then press the OK button.
button to select Group dial, then press the OK button.The screen to select a group dial code is displayed.
REFERENCE
If you select a code already used as a coded speed dial, (Not available) is displayed. If you select a code already used as a group dial, the registered group name is displayed.
6. Use the
button or the Numeric buttons to select an unoccupied coded speed dial code, then press the OK button.
button or the Numeric buttons to select an unoccupied coded speed dial code, then press the OK button.The Group member screen is displayed.
7. Register the members.
(1) Press the Coded Dial button.
The screen to select a coded speed dial code is displayed.
(2) Use the
button to select a coded speed dial code to register to the group dial.
button to select a coded speed dial code to register to the group dial.
REFERENCE
When Enter first letter is displayed on the LCD, you can search the recipient's name by sorting in alphabetical order.
Use the Numeric buttons to enter the first letter of the recipient's name you want to search, use the
button to select a coded speed dial code to register to the group dial, then press the OK button.
button to select a coded speed dial code to register to the group dial, then press the OK button.To return to the screen to select the coded speed dial code or the group dial code, press the # button.
(3) Press the OK button.
The coded speed dial code is registered to the group dial.
(4) Press the Coded Dial button to display the screen to select a coded speed dial code, then add another member.
Repeat this step to register the other coded speed dial codes to the same group dial.
REFERENCE
- You can check the coded speed dial code and the recipient's name registered to the group dial by using the
button.
- To delete the registered coded speed dial code from the group dial, press the Tone button.
8. Press the OK button after finishing registering the member you want to register to the group dial.
The screen to enter the group name is displayed.
9. Use the Numeric buttons to enter the group name.
REFERENCE
- You can enter the name up to 16 characters, including spaces.
- For details on how to enter or delete characters, refer to [ Entering Numbers, Letters, and Symbols ].
10. Press the OK button to finalize registration.
REFERENCE
- To register another group dial code to the machine, repeat steps 6 to 10.
- To return to the Fax standby screen, press the Stop button.
- You can check the recipients you have registered to the group dial by printing the list of the group dial codes.