Forwarding Received Fax Documents
16-Dec-2011
8200754400
Solution
You can set the machine to forward received fax documents to other machines or file servers.
Forwarding settings of the machine can be made using the Remote UI.
In order to set the machine, start the web browser, enter the IP address of the machine in [Address] or [Location] and press [Enter] on the keyboard, and then enter the required data depending on the authentication mode you are using.
If the setting of the machine is correctly made, when a received document matches the forwarding conditions, it is forwarded to the specified destination.
NOTE
- This machine can forward received I-fax documents to other machines or file servers.
- You can set whether to print received fax/I-fax documents with forwarding errors, and whether to store them in memory.
Storing Forwarding SettingsThe Remote UI enables you to automatically forward received fax documents to specified addresses. To use this function, you need to specify the forwarding settings in two ways, and depending on the settings the function will work differently:
- Forwarding conditions are set:
The machine will forward only documents that meet specified conditions.
- Forwarding conditions are not set:
The machine will forward all received documents.
NOTE
- [Forwarding Settings] is displayed only when you are in the Administrator Mode.
- This machine can forward received I-fax documents to other machines or file servers.
1. Click [Menu] → [Forwarding Settings] from the menu that appears under [Menu].
• To forward only documents that meet specified forwarding conditions:
-
1. Click [
] [Add New Conditions].2. Specify the necessary fields → click [OK].
| Receive Type: | Select [Fax] or [I-Fax] for the receiving mode. |
| Condition Name: | Enter a name for the forwarding condition. If you select [Enable This Forwarding Condition], this forwarding condition will be enabled. |
| Forwarding Conditions: | The settings here enable you to specify the forwarding conditions that the received documents must meet in order to be forwarded. The setting items differ depending on the type of the receiving mode. |
| [disregarded]: | Disregards the Fax Number information as a forwarding condition. |
| [does not exist]: | Forwards the document if the Fax Number information does not exist. |
| [equals]: | Forwards the document if the Fax Number information matches all of the characters entered. |
| [differs from]: | Forwards the document if the Fax Number information differs from the characters entered. |
| [begins with]: | Forwards the document if the Fax Number information begins with the characters entered. |
| [ends with]: | Forwards the document if the Fax Number information ends with the characters entered. |
| [contains]: | Forwards the document if the Fax Number information contains the characters entered. |
| [does not contain]: | Forwards the document if the Fax Number information does not contain the characters entered. |
| [disregarded]: | Disregards the Destination, From, or Subject information as forwarding conditions. |
| [equals]: | Forwards the document if the From or Subject information matches all of the characters entered. |
| [differs from]: | Forwards the document if the Destination, From, or Subject information differs from the characters entered. |
| [begins with]: | Forwards the document if the Destination, From, or Subject information begins with the characters entered. |
| [ends with]: | Forwards the document if the Destination, From, or Subject information ends with the characters entered. |
| [contains]: | Forwards the document if the Destination, From, or Subject information contains the characters entered. |
| [does not contain]: | Forwards the document if the Destination, From, or Subject information does not contain the characters entered. |
| Forwarding Destination: | Specify an address from the Address Book by clicking [Address Book] → select the desired address from the displayed list → click [OK]. |
| Forwarding Settings: | If you are forwarding documents to an e-mail address or a file server, you can set their file format to [TIFF] or [PDF]. If you select [Divide into Pages], you can forward files as divided pages. |
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1. Click [Forwarding without Conditions].
2. Specify the necessary fields → click [OK].
2. Select the receiving mode from [Receive Type].
If you select [All], all the forwarding settings stored in the machine are displayed.
Erasing Forwarding SettingsYou can erase forwarding settings that have been stored.
1. Click [Menu] → [Forwarding Settings] from the menu that appears under [Menu].
2. Select the check box next to the forwarding condition to delete → click [ 
] [Delete the Selected Conditions].
] [Delete the Selected Conditions].NOTE
You cannot recover the setting once it is deleted.
Printing Forwarding SettingsYou can print a list of the stored forwarding settings.
1. Click [Menu] → [Forwarding Settings] from the menu that appears under [Menu].
2. Click [Print Forwarding Conditions List].
Checking/Changing Forwarding SettingsYou can check or change forwarding settings that have been stored.
1. Click [Menu] → [Forwarding Settings] from the menu that appears under [Menu].
2. Click the condition name to display the current forwarding setting.
3. To change the setting, make the necessary changes → click [OK].
You can forward the fax documents received in memory to the specified destination.
1. Press 
[Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].
[Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].2. Press 
or 
to select the desired document, then press [OK].
or to select the desired document, then press [OK].NOTE
You can forward only the documents received in memory. The job appears with the message <RX STNDBY> in the Status Monitor screen.
3. Press or to select <FORWARD>, then press [OK].
or to select <FORWARD>, then press [OK].4. Press the desired one-touch key or [Coded Dial] followed by the three-digit code to select the destination, then press [OK].
[Coded Dial] followed by the three-digit code to select the destination, then press [OK].NOTE
To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.