Registering/Editing/Erasing Coded Dial Codes
13-Oct-2011
8200508300
Solution
The Address Book is a feature used for storing fax destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 19 destinations in one-touch keys, and 180 destinations in coded dial codes, for a total of 199 destinations in the whole Address Book. You can also register multiple destinations of various types in a group address, and assign a one-touch key or coded dial code to this group.
Registering a destination in the Address Book saves you the effort of entering that destination's fax number each time you send a job.
NOTE
Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see Online Help.
This section describes the procedure for registering fax numbers in the coded dial codes.
1. Press 
[Menu].
[Menu].2. Press 
or 
to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using 
– 
[numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <CODED SPD DIAL>, then press [OK].
or to select <CODED SPD DIAL>, then press [OK].4. Press or to select a coded dial code (000 to 179) for which you want to register the fax number, then press [OK].
or to select a coded dial code (000 to 179) for which you want to register the fax number, then press [OK].You can also select a coded dial code by pressing 
[Coded Dial] followed by the desired three-digit code.
[Coded Dial] followed by the desired three-digit code.5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Use – , 
[numeric keys] and [Tone] 
to enter the fax number you want to register (120 digits maximum), then press [OK].
– , [numeric keys] and [Tone] to enter the fax number you want to register (120 digits maximum), then press [OK].7. Press or to select <NAME>, then press [OK].
or to select <NAME>, then press [OK].8. Use – , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].
– , [numeric keys] and [Tone] to enter the destination's name (16 characters maximum), then press [OK].If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, go to the next step.
If you do not need to set these options, skip to step 17.
9. Press or to select <OPTIONAL SETTING>, then press [OK].
or to select <OPTIONAL SETTING>, then press [OK].10. Press or to select <ON>, then press [OK].
or to select <ON>, then press [OK].11. Press or to select <LONG DISTANCE>, then press [OK].
or to select <LONG DISTANCE>, then press [OK].12. Press or to select the most effective transmission option, then press [OK].
or to select the most effective transmission option, then press [OK].- <DOMESTIC>: Normally select this option.
- <LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
13. Press or to select <TX SPEED>, then press [OK].
or to select <TX SPEED>, then press [OK].14. Press or to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].
or to select the sending speed (33600bps, 14400bps, 9600bps, or 4800bps), then press [OK].NOTE
If transmission errors occur frequently, lower the speed.
15. Press or to select <ECM>, then press [OK].
or to select <ECM>, then press [OK].16. Press or to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
or to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].To register another coded dial code, repeat the procedure from step 4.
17. Press 
[Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.The Group Address feature enables you to create a group of up to 198 stored destinations as a single destination.
NOTE
The destinations must be registered in coded dial codes beforehand.
1. Press 
[Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press [Coded Dial], enter the three-digit code that you want to set as the group address, and then press [OK].
[Coded Dial], enter the three-digit code that you want to set as the group address, and then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Select the destinations you want to register in the group (198 destinations maximum) until all destinations are registered, then press [OK].
To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with – [numeric keys]. For multiple entries, press [Coded Dial] between each entry.
[Coded Dial], then enter the three-digit code with – [numeric keys]. For multiple entries, press [Coded Dial] between each entry.NOTE
You can review the destinations which have been already entered with or .
or .7. Press or to select <NAME>, then press [OK].
or to select <NAME>, then press [OK].8. Use – , [numeric keys] and [Tone] to enter the group name (16 characters maximum), then press [OK].
– , [numeric keys] and [Tone] to enter the group name (16 characters maximum), then press [OK].To register another group, repeat the procedure from step 4.
9. Press 
[Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.This section describes the procedure for editing the fax settings in coded dial codes.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <CODED SPD DIAL>, then press [OK].
or to select <CODED SPD DIAL>, then press [OK].4. Press or to select a coded dial code (000 to 179) you want to edit, then press [OK].
or to select a coded dial code (000 to 179) you want to edit, then press [OK].You can also select a one-touch key by pressing [Coded Dial] followed by the desired three-digit code.
[Coded Dial] followed by the desired three-digit code.5. Press or to select the item you want to edit, then press [OK].
or to select the item you want to edit, then press [OK].You can edit the following items:
<TEL NUMBER ENTRY>, <NAME>, <OPTIONAL SETTING>
6. Press repeatedly to go back to the character or number you want to change, then press 
[Clear].
repeatedly to go back to the character or number you want to change, then press [Clear].When you edit a fax number, go back to the wrong digit with .
.To delete the entire entry, press and hold [Clear].
[Clear].7. Use – , [numeric keys] and [Tone] to enter a new character or number, then press [OK].
– , [numeric keys] and [Tone] to enter a new character or number, then press [OK].8. Repeat steps 5 to 7 to edit the desired items.
9. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.This section describes the procedure for adding a new destination to the group, deleting a destination from the group, or changing the group name registered in the coded dial codes.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press 
[Coded Dial], then enter the three-digit code using – [numeric keys].
[Coded Dial], then enter the three-digit code using – [numeric keys].- For details about how to add a new destination, see "Adding a New Destination to Group."
- For details about how to delete a destination from a group, see "Deleting a Destination from Group."
- For details about how to change the group name, see "Changing a Group Name."
5. Press 
[Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.
Adding a New Destination to GroupFollow the procedure below to add a new destination to a group.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press [Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].
[Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Select the destination you want to add to the group, then press [OK].
For details on specifying a destination from Address Book, see "Registering Group Addresses in Coded Dial Codes."
7. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode. Deleting a Destination from GroupFollow the procedure below to delete a destination from a group.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press [Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].
[Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Press or to display the destination you want to delete from the group.
or to display the destination you want to delete from the group.7. Press [Clear].
[Clear].8. Repeat steps 6 and 7 if you want to delete another destination.
9. Press [OK].
10. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode. Changing a Group NameFollow the procedure below to change a group name.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press [Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].
[Coded Dial], enter the three-digit code of the group that you want to edit, and then press [OK].5. Press or to select <NAME>, then press [OK].
or to select <NAME>, then press [OK].6. Press repeatedly to go back to a wrong character, then press [Clear].
repeatedly to go back to a wrong character, then press [Clear].To delete the entire name, press and hold [Clear].
[Clear].7. Use – , [numeric keys] and [Tone] to enter a new character, then press [OK].
– , [numeric keys] and [Tone] to enter a new character, then press [OK].8. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.This section describes the procedure for erasing addresses registered under coded dial codes.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <CODED SPD DIAL>, then press [OK].
or to select <CODED SPD DIAL>, then press [OK].4. Press or to select a coded dial code (000 to 179) you want to erase, then press [OK].
or to select a coded dial code (000 to 179) you want to erase, then press [OK].You can also select a coded dial code by pressing [Coded Dial] followed by the desired three-digit code.
[Coded Dial] followed by the desired three-digit code.5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Press and hold [Clear] to erase the entire entry, then press [OK].
[Clear] to erase the entire entry, then press [OK].NOTE
If you erase the fax number, the registered name is cleared automatically.
7. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.Follow the procedure below to delete all destinations from a group.
1. Press [Menu].
[Menu].2. Press or to select <ADDRESS BOOK SET.>, then press [OK].
or to select <ADDRESS BOOK SET.>, then press [OK].If a password has been set for the Address Book, enter the password using – [numeric keys], then press [OK].
– [numeric keys], then press [OK].3. Press or to select <GROUP DIAL>, then press [OK].
or to select <GROUP DIAL>, then press [OK].4. Press [Coded Dial], enter the three-digit code of the group that you want to delete, and then press [OK].
[Coded Dial], enter the three-digit code of the group that you want to delete, and then press [OK].5. Press or to select <TEL NUMBER ENTRY>, then press [OK].
or to select <TEL NUMBER ENTRY>, then press [OK].6. Press [Clear] repeatedly until all destinations are deleted, then press [OK].
[Clear] repeatedly until all destinations are deleted, then press [OK].NOTE
When you delete all destinations, the registered name is cleared automatically.
7. Press [Stop/Reset] to return to the standby mode.
[Stop/Reset] to return to the standby mode.